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Inbound + Outbound AI · Lead Capture · Pipeline Nurture

A Buyer Called About Your Listing.
You Were at a Showing.

You missed the call. They called the next agent on Zillow. Meanwhile, 200 leads in your CRM haven't heard from you in months. Kolari captures every inbound lead AND nurtures your entire pipeline. One extra closing per quarter covers the cost for 2 years.

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78%
of buyer calls go unanswered
1
extra closing = 2 years of Kolari
$38K
avg annual commission impact
The Problem

Every Missed Call Is a Lost Commission

You're great at closing. But you can't close what you can't capture — and you can't nurture what you forget.

78%
Sign Calls Go Unanswered

A buyer drives past your listing, calls the sign number, and gets voicemail. They call the next agent in 12 seconds. That buyer — and their $9,000 commission — gone because you were showing another property.

Source: NAR Real Estate in a Digital Age
200+
Cold Leads in Your CRM

You have 200+ contacts from open houses, sign calls, and web leads that you haven't followed up with in months. 67% of real estate transactions go to the agent who responds first. You responded never.

Source: NAR Profile of Buyers and Sellers
$9,200
Avg Commission at Risk per Lead

At a 3% commission on a $306K median home, every qualified buyer lead is worth $9,200. Your sign caller was ready to schedule a showing. They just needed someone to answer the phone.

Source: NAR Median Sale Price, 2024
The Solution

Two Engines. One Platform. Total ROI.

Inbound saves money. Outbound makes money. Together, they pay for themselves in days.

Inbound: Never Lose Another Sign Call

Every listing inquiry, sign call, and web lead captured and qualified instantly — while you're at showings, closings, or dinner.

📱

Sign Call & Listing Inquiry Capture

Answers every call with property details, photos (via text), and availability. Qualifies the buyer — timeline, budget, financing status — and books a showing on your calendar.

📅

Instant Showing Scheduler

Checks your calendar, coordinates with the listing agent if needed, and books showings on the spot. Sends confirmation texts to buyer, seller's agent, and you.

🏠

Property Detail Q&A

Answers questions about square footage, bedrooms, lot size, HOA, schools, taxes — pulled from your MLS feed. Buyers get instant answers instead of "I'll get back to you."

⭐

Lead Qualification & Scoring

Asks qualifying questions — pre-approved? Working with another agent? Timeline? Budget? — and scores each lead. Hot leads get an immediate text to you. Lukewarm leads enter your nurture pipeline.

Outbound: Turn Your Dead Pipeline Into Live Deals

AI-powered campaigns that follow up after showings, alert buyers to new listings, notify on price drops, and keep your sphere engaged — automatically.

📞

Post-Showing Follow-Up

Calls buyers 24 hours after every showing. "What did you think of 742 Oakridge? Want to see it again, or shall I find similar properties?" Turns casual lookers into offer writers.

🏡

New Listing Alerts

When a new listing matches a buyer's criteria, AI calls them immediately. "A 4-bed under $450K just hit the market in Oakridge — 3 blocks from the one you loved. Want to see it today?"

💰

Price Drop Notifications

When a property drops in price, AI calls every buyer who viewed it or similar properties. Re-engages cold leads with a time-sensitive hook.

🗓️

Sphere & SOI Campaigns

Quarterly market update calls to your sphere. "Hi Tom, home values in your neighborhood are up 8% this year. Your home could be worth $380K. Curious what that means for you?"

Lead Nurturing

Drip Campaigns Are Dead.
Voice + Text Nurture Is 8x More Effective.

Your email drip campaigns get a 20% open rate and a 2% response rate. That means 98% of your follow-ups go nowhere. Kolari replaces passive email sequences with automated phone and text nurture that works every lead to a resolution: booked, converted, or dead. No lead sits in limbo. No lead goes untouched.

Traditional Email Drips
Low Touch. Low Impact.
The inbox is a graveyard for your follow-ups
  • 20% open rate means 80% of your leads never see your message
  • 2% average response rate across all industries
  • Easily ignored, filtered to spam, or buried under promotions
  • Zero ability to handle objections or answer questions in real time
  • Takes weeks or months to nurture a single cold lead
⚠️ Drip campaigns can be contingent on CRM functionality and may require additional setup and maintenance costs.
VS
Kolari Voice + Text Nurture
High Touch. Automated.
Real conversations that turn leads into customers
  • 90%+ text open rate with a 45% response rate
  • 28% phone answer rate with automated AI follow-up
  • Handles objections, answers questions, and books appointments live
  • Intelligent send timing based on lead behavior and engagement
  • Re-engages cold leads in days, not months
How Kolari Nurture Works
Automated multi-touch sequences across voice and text, triggered by time, lead behavior, or business events
📥
Day 0
Lead Enters
New inquiry, quote request, or missed call triggers the sequence
📱
Day 1
Text + Call
Friendly text follow-up, then a call if no response within 4 hours
🔄
Day 3-7
Value Touchpoints
Texts with helpful content, tips, or time-sensitive offers
📞
Day 14
Re-engagement Call
AI calls with a personalized reason like a price change, new availability, or updated offer
🔁
Ongoing
Long-Term Nurture
Monthly check-ins, seasonal triggers, and event-based reactivation
Nurture Sequences That Convert
🕐
Speed-to-Lead
New inquiries get a call within 60 seconds. Leads contacted in the first minute are 391% more likely to convert than those contacted after 5 minutes.
391% higher conversion in first 60 seconds
❄️
Cold Lead Re-engagement
Got leads that went silent 30, 60, or 90 days ago? Kolari reaches back out with a personalized call or text tied to a real trigger like a price change, new service, or seasonal offer.
12 to 18% reactivation rate on cold leads
📊
Quote Follow-Up Automation
Every quote, estimate, or proposal that doesn't close gets a timed follow-up sequence. A text goes out at 24 hours, a call at 48 hours, and a final check-in at 7 days. No lead falls through the cracks.
23% of "dead" quotes convert with structured follow-up
🎯
Event-Triggered Outreach
Contract expirations, seasonal needs, anniversaries, and market changes automatically trigger perfectly timed calls that feel relevant to the customer, not random.
3.2x higher engagement vs. scheduled blasts
🤝
Referral & Past Client Nurture
Keep your business top-of-mind with past clients through quarterly check-ins, satisfaction calls, and referral requests. When they need you again, or when a friend asks for a recommendation, you are the first name that comes up.
1 to 2 referrals per quarter per nurtured client
⚡
Missed Call Recovery
Every missed inbound call triggers an immediate text back to the caller ("Sorry we missed you, how can we help?") followed by an automated callback attempt within 5 minutes. You recover leads that would have called your competitor instead.
40% recovery rate on missed calls
⛔

Subscription Management: Every Lead Gets a Resolution

Kolari works every lead to a definitive outcome. No lead is "dormant," "untouched," or "unknown." Every lead in your pipeline is either active or dead.

Active: Still Being Worked

  • Lead is responding, engaging, or has not yet reached the end of their nurture sequence
  • Kolari continues automated touchpoints including calls, texts, and value content until the lead converts or opts out
  • Every interaction is logged and informs the next touchpoint in the sequence

Dead: Unsubscribed and Permanently Removed

  • When a lead says "stop," "unsubscribe," or asks to be removed, they are killed immediately
  • No "pause." No "dormant." No "let's try again in 6 months." Dead means dead.
  • Removed from all sequences, flagged in your CRM, and never contacted again
⚠️

There is no middle ground. Every lead in Kolari has a clear status: either actively being worked toward a resolution (booked, converted, or opted out) or permanently dead. Your pipeline stays clean, your compliance stays airtight, and your team never wastes time wondering "should we call this person again?"

📈

Your database is a goldmine you are not working.

Most businesses have hundreds, sometimes thousands, of leads sitting in a CRM with no status, no next step, and no resolution. Kolari works every single one to a definitive outcome: booked, converted, or dead. No lead falls through the cracks. No lead lives in limbo. Automated phone and text lead nurturing runs 24/7 until there is a resolution. No new ad spend needed. Just better follow-up on the leads you already have.

ROI Calculator

See Exactly When It Pays for Itself

Drag the sliders. Watch the math. Spoiler: it's fast.

150
$22
Monthly Savings
—
Pays for Itself in
—
Annual ROI
—
ROI Multiple
—

Based on 72% inbound deflection rate · Kolari Professional at $249/mo · Does not include outbound revenue generation

Omnichannel

Every Channel. One Platform.

Kolari meets your customers wherever they are — phone, text, web, or email — with AI that handles conversations across every channel seamlessly.

📞
Phone
InboundOutbound

AI voice agents that answer and make calls with human-like fluency. Handle inbound inquiries 24/7 and run outbound campaigns — follow-ups, reminders, re-engagement — at scale.

  • 24/7 inbound call handling
  • Automated outbound campaigns
  • Live transfer to human agents
  • Call recording & transcription
💬
SMS
InboundOutbound

Two-way text conversations powered by AI. Receive and respond to client texts instantly, or send outbound messages — showing reminders, offer alerts, follow-ups — with intelligent threading.

  • Instant inbound text responses
  • Outbound campaigns & reminders
  • Conversational AI threading
  • Rich media support (MMS)
🌐
WebSDK
Live on your website

Embed a live AI agent directly on your website. Visitors get instant help without picking up the phone or sending a text — voice or chat, right in the browser.

  • Drop-in widget — one line of code
  • Voice & text in-browser
  • No app download required
  • Branded to match your site
Email Automation
Add-on

Automated email for confirmations, follow-ups, summaries, and drip sequences. Triggered by call or text outcomes to keep the conversation going after the initial interaction.

  • Post-call confirmation emails
  • Follow-up sequences
  • Showing & open house confirmations
  • Additional cost applies
Compliance

Built for Regulated Outreach

Kolari takes compliance seriously. Every outbound text and call runs through the proper channels so you stay on the right side of the law.

📋
10DLC Registration

All SMS and outbound calling through Kolari requires 10DLC (10-Digit Long Code) registration. This is a carrier-mandated requirement that ensures your messages are delivered reliably and your brand is verified.

Required for:
  • All outbound and inbound SMS/MMS messaging
  • All outbound calling campaigns

We handle: Campaign registration, brand verification, and throughput provisioning as part of onboarding.
🛡️
Do Not Call & TCPA

Kolari integrates with Do Not Call (DNC) registries and TCPA compliance management tools to help you honor opt-outs and stay compliant with federal and state telemarketing regulations.

Important: DNC list management and TCPA compliance are the client's responsibility. Kolari provides the integration points and tooling — your team owns the compliance posture, list hygiene, and consent management.

Use the TCPA Compliance Checker →
🔒

Your compliance. Our infrastructure. Kolari gives you the technical rails — 10DLC registration, DNC integrations, opt-out handling, call recording disclosures — so your team can focus on the business while staying compliant. Regulatory responsibility remains with your organization.

How It Works

Connect. Deflect. Engage. Revenue.

Inbound savings from day 1. Outbound revenue from week 1.

01

Connect Your MLS & CRM

Links to your MLS feed, calendar, and any webhook-compatible CRM. AI knows every listing, every lead, and your availability. Additional implementation costs may apply.

5 min setup
02

Inbound Leads Captured 24/7

Sign calls, listing inquiries, web leads — all answered, qualified, and scheduled instantly. You get a text with lead details and the showing is on your calendar.

100% capture rate
03

Pipeline Nurture Runs on Autopilot

Post-showing follow-ups, new listing alerts, price drops, sphere outreach — all automated. Your 200 cold leads start getting warmed up without you touching your phone.

1+ extra closing/qtr
Results

Before & After Kolari

Missed Sign Calls
78%
↓
0%
Lead Response Time
4+ hours
↓
< 2 sec
Pipeline Leads Nurtured
~10%
↓
100%
Commission Impact/yr
$0 from cold leads
↓
+$38K
SOC 2 Type II
Webhook Compatible
99.9% Uptime
MLS Connected
FAQ

Frequently Asked Questions

How does it handle sign calls and listing inquiries? ▼
When a buyer calls your sign number or clicks "Call Agent" on a listing, Kolari answers in under 2 seconds with the property details already loaded. It describes the home, answers questions about features, school districts, and HOA, then qualifies the buyer (pre-approved? timeline? budget?) and books a showing on your calendar. You get a text with the buyer's details, qualification score, and showing time.
What outbound campaigns drive the most closings? ▼
Post-showing follow-up is #1 — buyers who get a follow-up call within 24 hours are 4x more likely to make an offer. New listing alerts are #2 — calling buyers when a match hits the market creates urgency that email can't match. Price drop notifications are #3 — they re-engage cold leads with a time-sensitive trigger. Sphere campaigns are the long game — they generate 1-2 referrals per quarter.
Does it integrate with my CRM and MLS? ▼
Yes. Kolari connects to any webhook-compatible CRM. It pulls lead data, contact history, and pipeline stage for context. Your MLS feed is synced automatically — when new listings hit or prices change, outbound campaigns trigger immediately. Additional implementation costs may apply for custom integrations.
How does one extra closing cover 2 years of Kolari? ▼
The median home price is $306K. At a 3% commission, that's $9,200 per closing. Kolari's Solopreneur plan is $249/month = $2,988/year. One additional closing from a sign call that would have been missed, or a cold lead that gets re-engaged, pays for Kolari for 3+ years. Most agents see 4-6 additional closings per year from the combination of inbound capture and outbound nurture.
Will buyers know they're talking to AI? ▼
Yes, Kolari is transparent. But the experience is designed to be so helpful that buyers prefer it. They get instant property details, immediate showing scheduling, and no "let me get back to you." In our testing, 91% of buyers who interact with the AI rate the experience as "excellent" — and the conversion to showing rate is actually higher than human answer rates because there's zero wait time.
What about my team? Can it handle multiple agents? ▼
Absolutely. Kolari supports team routing — calls about Agent A's listings go to Agent A's calendar, new unassigned leads get round-robin distribution based on your rules. Each agent gets their own dashboard with their leads, showings, and pipeline. Team leaders see everything.

Stop Losing $9,200 Commissions to Voicemail

Every sign call captured. Every lead nurtured. Every pipeline contact re-engaged. One extra closing pays for 2+ years of Kolari.

Demo the Solution

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